Software cost calculator for small teams

Prices checked on 2026-10-16 from official pricing pages

Pick a tab, enter your numbers and see what each tool charges. The email marketing cost calculator works by list size, the project management software cost calculator by team size, and the SEO tool tab by the number of people who need a login. Every price comes from the vendor's own pricing page, with the check date shown next to each product.

Email tools price by the size of your list. Enter how many subscribers (contacts) you have.

Subscribers on your list

BillingBilled monthlyBilled annuallyInclude free plans

For 1,000 subscribers, billed monthly, the lowest confirmed price is Moosend Pro at $16/mo.

Product	Cheapest plan that fits	Per month	Per year	Next price jump at	Go
Moosend Read our comparison → Checked 2026-10-16 · official page	Pro Limits and caveats Pro includes Unlimited email sends Marketing automation, landing pages, subscription forms 5 team members About this product's numbers Recorded as USD (the page shows "$"). The currency code and whether tax is included are not confirmed. Yearly billing (20% off) is paid once a year in one lump. The page's per-month yearly figures are whole dollars. There is no permanent free plan on the page, only a 30-day trial. Moosend+ prices depend on add-ons and are not recorded. Only the Pro plan is recorded.	$16/mo	$192/yr	1,001 subscribers to at most $24/mo (Pro)	Visit Moosend
GetResponse Read our comparison → Checked 2026-10-16 · official page	Starter Limits and caveats Starter includes Unlimited monthly sends 1 custom automation Landing pages, forms and popups About this product's numbers USD. The page says prices are net amounts, so local tax is extra. Yearly billing is 18% off the monthly price. Annual plans are a 12-month commitment. No permanent free plan could be confirmed from the pricing page (14-day trial, no card). Prices were read at 1,000, 2,500, 5,000, 10,000 and 25,000 contacts; sizes in between are shown as an upper bound.	$19/mo	$228/yr	1,001 subscribers to at most $29/mo (Starter)	Visit GetResponse
MailerLite Read our comparison → Another comparison → Checked 2026-10-16 · official page	Comfort Limits and caveats Comfort includes Monthly sends capped at 10 times your subscriber count 50 automations, 10 forms, 10 sites, 3 users Email support About this product's numbers USD. The page offers a USD/EUR switch and says prices may be subject to applicable taxes. Steps above 15,000 subscribers exist on the page (25,000 and up) but were not recorded here. Yearly billing is 10% off the monthly price (the page says "Save 10%"). The page says every paid plan gets the full feature set, which seems to conflict with the plan limits above (automations, users). Not reconciled.	$19/mo	$228/yr	1,001 subscribers to at most $33/mo (Comfort)	Visit MailerLite
Kit Read our comparison → Another comparison → Checked 2026-10-16 · official page	Creator Free plan also fits: Free (Free up to 10,000 subscribers; 1 user) Limits and caveats Creator includes 2 users Unlimited Visual Automations and email sequences Subject-line A/B tests No send cap listed on the page About this product's numbers USD. The page shows "$" with no currency code, so it is recorded as USD. Whether tax is included is not stated. The page shows prices at 1,000, 5,000, 10,000 and 15,000 subscribers. A 3,000 and an 8,000 step also exist on the slider but were not recorded, so list sizes between recorded steps are shown as an upper bound. Only unique, active subscribers are counted. Yearly figures per month are whole dollars on the page; Creator's yearly totals are the amounts the page shows. The yearly price is shown as 17% off.	$39/mo	$468/yr	1,001 subscribers to at most $89/mo (Creator)	Visit Kit

Cheapest does not mean best: each plan has its own limits, listed under “Limits and caveats”. Free plans are left out of the ranking unless you tick the box; a free plan that fits is mentioned under the plan.
“Next price jump” is the next subscriber count where the cheapest plan steps up because of a tier boundary or a plan limit, not the steady per-subscriber growth of per-seat plans.

Not included, and why

AWeber. Its pricing page showed two different versions on the same day (a static page and a slider page), and the slider version's plan descriptions did not match its own price rows. No subscriber-based price is confirmed.
Brevo. Brevo prices by emails sent per month, not by subscribers, so it cannot be compared on a list-size basis. See the email marketing cost article for a worked example.

Project management tools charge per person or a flat fee per team. Enter how many people need an account.

People on your team (paid seats)

BillingBilled monthlyBilled annuallyInclude free plans

For 10 people, billed monthly, the lowest confirmed price is Hive Starter at $70/mo.

Product	Cheapest plan that fits	Per month	Per year	Next price jump at	Go
Hive Read our comparison → Checked 2026-10-16 · official page	Starter Free plan also fits: Free (Up to 10 workspace members; 200 MB storage) Limits and caveats Starter includes Up to 10 workspace members Unlimited storage, Gantt, 10 projects 3,000 AI credits a month About this product's numbers USD ("$"). Whether tax is included is not stated. Resourcing, advanced dashboards, SSO and external users are paid add-ons on Teams and are not included. Minimum seats are not stated.	$70/mo	$840/yr	11 people to $198/mo (Teams)	Pricing page
Nifty Read our comparison → Checked 2026-10-16 · official page	Pro (flat, whole team) Free plan also fits: Free (Unlimited members; 2 projects) Limits and caveats Pro (flat, whole team) includes Up to 10 members for one price 100 projects, 500 GB About this product's numbers USD ("$"). The page redirected to a Japanese-language version with the same amounts. The page says paying per member is cheaper under 7 people, Pro flat suits 7 to 10, Business flat 11 to 30 and Unlimited 31 and up. The calculator follows those ranges: per-member prices up to 6 people, then the flat plans. Guests and clients are unlimited on Pro and above.	$99/mo	$1,188/yr	11 people to $149/mo (Business (flat, whole team))	Visit Nifty Affiliate link
ClickUp Read our comparison → Checked 2026-10-16 · official page	Unlimited Free plan also fits: Free Forever (Unlimited free members; 60 MB storage) Limits and caveats Unlimited includes Unlimited storage 200 lists per space, 1,000 automation runs 7 days of activity history About this product's numbers USD ("$"; no currency code on the page). On the same day, a second fetch of the same URL showed a different plan lineup (Core $9, Business $17, MAX $100 on yearly billing). The lineup above is the one read first. See the price change log. Minimum and maximum seats are not stated on the page. Brain AI ($9 per person) and Everything AI ($28 per person) are paid add-ons and not included.	$100/mo	$1,200/yr	No step-up recorded +$10 per extra person	Pricing page
Todoist Read our comparison → Checked 2026-10-16 · official page	Business Limits and caveats Business includes Up to 1,000 members and 1,000 guests 300 personal projects each Yearly price is billed as one payment ($96 a year per member) About this product's numbers USD from the page's pricing data, excluding local tax. The page showed AUD from Australia. Todoist is mainly a task manager, not a full project management suite. Minimum seats for Business are not stated.	$100/mo	$1,200/yr	1,001 people Above the sizes we recorded; see the vendor's page +$10 per extra person until then	Pricing page
monday.com Read our comparison → Checked 2026-10-16 · official page	Basic Limits and caveats Basic includes Unlimited items and free viewers 1,000 AI credits a month About this product's numbers USD from the pricing data embedded in the page (Work Management). The visible page showed AUD from Australia. Prices exclude tax. The page's FAQ says yearly billing saves 18%, but the embedded USD data shows a 25% gap on Basic ($12 to $9) and about 14% on Standard. The embedded numbers are used as recorded. Minimum seats and seat bundles are not recorded (the on-page default is 10 seats). Total = price x seats.	$120/mo	$1,440/yr	No step-up recorded +$12 per extra person	Pricing page
Smartsheet Checked 2026-10-16 · official page	Pro Limits and caveats Pro includes Up to 10 members (contributors are free and unlimited) 250 automations a month About this product's numbers USD column of the page's currency table. Whether tax is included is not stated. Only members who create and edit sheets are billed. No free plan is listed (30-day trial, no card).	$120/mo	$1,440/yr	11 people to $264/mo (Business)	Pricing page
Teamwork.com Read our comparison → Checked 2026-10-16 · official page	Basics Limits and caveats Basics includes Minimum 3 users 300 projects, 100 GB 5,000 automation runs About this product's numbers "$" from the page's browser display (the page's embedded data says USD but is out of date). With a minimum, a smaller team is priced at the minimum number of users (for example 2 people on Basics are priced as 3). Maximum users on Basics and Accelerate are not stated. AI credit start dates differ between two places on the page (September vs November 2026), so AI pricing is not included.	$139.90/mo	$1,678.80/yr	No step-up recorded +$13.99 per extra person	Pricing page

Cheapest does not mean best: each plan has its own limits, listed under “Limits and caveats”. Free plans are left out of the ranking unless you tick the box; a free plan that fits is mentioned under the plan.
“Next price jump” is the next person count where the cheapest plan steps up because of a tier boundary or a plan limit, not the steady per-person growth of per-seat plans.

Not included, and why

Wrike. Seats are sold in blocks (5 at a time up to 30, then 10, then 25) alongside a 2-seat minimum on Team, and Team's monthly price is not on the page. That is not clean enough to calculate without guessing.
monday.com seat bundles. The pricing snapshot records a per-seat price and an on-page default of 10 seats, but not the seat bundles (3, 5, 10, 15 and so on) some buyers see. monday.com is calculated as price times seats, so a bundle rule could change the real total.

SEO tools price by plan, with a few seats included. Enter how many people need access.

People who need a login

BillingBilled monthlyBilled annuallyInclude free plans

For 2 people, billed monthly, the lowest confirmed price is Mangools Premium at $81/mo.

Product	Cheapest plan that fits	Per month	Per year	Next price jump at	Go
Mangools Read our comparison → Checked 2026-10-16 · official page	Premium Limits and caveats Premium includes Page lists 3 extra seats (read as 4 people in total) 500 keyword lookups per day, 700 tracked keywords (weekly updates) 500,000 backlinks a month The page says "3 extra seats" and does not say whether they cost extra. This is read as 3 on top of your own account (4 people) and priced at the plan price only. The monthly price is derived from the struck-through yearly figure ($972) divided by 12. About this product's numbers "$" with no currency code on the page; recorded as USD. Yearly price is shown as about 35% off. 48-hour money-back guarantee on payment.	$81/mo	$972/yr	5 people to $141/mo (Agency)	Visit Mangools Affiliate link
Frase Read our comparison → Checked 2026-10-16 · official page	Professional Limits and caveats Professional includes 3 seats included; extra seats $29 a month (monthly price only) 5 domains, 40 articles and 250 audit pages a month The page lists the extra seat as $29 a month without saying whether that holds on yearly billing, so it is only used for monthly billing. About this product's numbers USD. Whether tax is included is not stated. Frase is a content-optimization tool rather than a keyword database. Yearly billing is 20% off. 7-day trial, no card.	$129/mo	$1,548/yr	No step-up recorded	Visit Frase
SE Ranking Read our comparison → Checked 2026-10-16 · official page	Core Limits and caveats Core includes 1 seat included; extra seats from $16 each (monthly price only) 10 projects, 2,000 tracked keywords (daily) 6 months of history The page does not label $103.20 as the yearly price; it is exactly 80% of $129 and the page mentions a 20% discount, so it is read as yearly billing. The extra-seat price is only used for monthly billing because the page does not say how it is billed. About this product's numbers USD. 14-day trial, no card. Agency Pack, AI Search and API are separate add-ons and not included.	from $145/mo	$1,740/yr	No step-up recorded +$16 per extra person	Visit SE Ranking
Semrush Read our comparison → Checked 2026-10-16 · official page	SEO Seat limit unconfirmed Limits and caveats SEO includes 5 sites, 500 tracked keywords (daily) About this product's numbers "$" with no currency code on the page; recorded as USD. The page does not say how many users each plan allows (extra users are listed as starting at $45 a month, with no plan attached), so seat coverage is unconfirmed and these plans are ranked below the plans with confirmed seats. 7-day trial.	$139/mo	$1,668/yr	No step-up recorded	Visit Semrush
Surfer Read our comparison → Another comparison → Checked 2026-10-16 · official page	No quote No monthly price is confirmed on the pricing page. Switch to yearly billing to see its plans.				Visit Surfer

Cheapest does not mean best: each plan has its own limits, listed under “Limits and caveats”. Free plans are left out of the ranking unless you tick the box; a free plan that fits is mentioned under the plan.
“From” is the vendor's own label on that price.
“Next price jump” is the next person count where the cheapest plan steps up because of a tier boundary or a plan limit, not the steady per-person growth of per-seat plans.
Rows marked “Seat limit unconfirmed” use plan prices only; the vendor's page does not say how many users are included, so they are ranked below the rest.

Not included, and why

Writesonic, Rytr, Jasper. They are AI writing tools rather than SEO tools, and their pages either show only yearly prices or do not state seat counts.

Prices change and taxes may apply. These are list prices in US dollars as read from each vendor's pricing page on the date shown, before sales tax or VAT unless a product's notes say otherwise. Vendors change plans, limits and discounts without notice, and some show different prices by country. Check the vendor's page before you buy. We have not used these products; the calculator compares price lists, not quality.

How the numbers are worked out

Cheapest plan that fits. Among a product's plans, the lowest price that covers your number. Per-seat plans multiply by your headcount (or by the plan's minimum seats, if higher). Flat plans cover everyone up to their stated cap.
Monthly versus annual. “Billed monthly” uses each vendor's month-to-month price. “Billed annually” uses the per-month figure shown for yearly billing, and the yearly total is what you pay up front for the year. If a vendor does not publish one of the two prices, we do not make it up: that product shows as unavailable on that setting.
List sizes between recorded steps. Email tools price in steps of subscribers. We record the steps we read from each vendor's slider or table. If your number falls between two recorded steps, the table shows the next step up and says “up to”, because a step we did not record could be cheaper. Quick-pick buttons use sizes that most products have recorded.
Next price jump. The next quantity where the product's cheapest option steps up, such as crossing a tier boundary or outgrowing a plan's seat cap.

Where one of our comparison articles covers a product, the row links to it. Every number in the tables can be traced to the official page linked in the same row. The log of everything we noticed that did not line up is on the price changes page.